This is what expense management should look like.
Expensya, now part of Medius, uses intelligent technology and smart design to redefine the entire expense process – creating a people-first experience for finance teams and every user.
Explore features designed to transform your expense management process.
OCR+ by Expensya — More accuracy. Less Oversight.
Expensya's OCR+ intelligent technology extracts all relevant data from receipts such as amount, multiple VAT, tourist tax, expense category, date, means of payment, currency, merchant name, and more. It captures the information in dozens of languages and multiple formats, saving you time and money.
Manage expenses on the go.
Expensya is a native mobile application on Android or iOS. You can work online or offline. Manage your expenses in real time by snapping receipts from anywhere, even in flight mode. For travel abroad, add your expenses in the currency of your choice. Currency conversion is automatic based upon your account settings.
Automatically capture and document mileage.
Employees simply enter the start and end points. Expensya calculates the distances via Google Maps and applies the appropriate rate based on distance, vehicle and employee history. Reduce fraud and reporting errors and improve policy compliance.
Payment cards, simplified.
Set payment limits, define pre-approved budgets, automatically reconcile transactions and get a real-time view of your cash flow with virtual or physical direct debit Mastercards. Choose days and hours of use as well as the types of expenses authorized for each card and adjust them instantly.
Why Expensya for expense management?
Control spend before it happens.
With virtual and physical company cards you can control spend by defining pre-approved budgets and setting customized spend limits. Get a real-time view of cash flow across each budget. All receipts are stored in a single platform for easy reconciliation.
Keep your business moving.
With Expensya’s mobile application, you can create, review, and approve expense reports making it easy and convenient to access information on the go. Simply take a photo of a receipt and Expensya will automatically create, categorize, and itemize an expense entry.
Put an end to duplicate data entry.
Integrate Expensya with your payroll, HR, travel, or payment software. Improve data quality and reduce errors by integrating Expensya with these core systems. Configure Expensya according to your company’s policy: validation levels, chart of accounts, mileage expense limits and more.
Set users free by setting the terms.
Put virtual or physical Expensya cards in your team’s hands, giving them purchasing power within payment limits, expense categories, budgets, vendor types and usage days/hours you set.
Turn visibility into cashflow confidence.
Get full transparency into spend with out-of-the-box, ready-to-go interactive dashboards and intelligence tools, so you can stay ahead of costs, predict cashflow and increase the accuracy of forecasts and budgets.
Create a proactive approach to managing spend.
Improve visibility, control and compliance by shifting from post-purchase verification to up-front budget approval — you assign and manage budgets centrally and employees can stop asking for cash advances or funding travel out-of-pocket.
Simplify expense management.
Eliminate the need to navigate between multiple interfaces and applications by integrating with Microsoft Teams.
Is expense management costing you more than money?
Is your expense management system increasing productivity and speeding up payments? Is it spotting errors and stopping fraud? How about improving cost control and forecasting?
Or maybe you’re working late to pay people even later. Or missing mistakes in all the mayhem. Or grasping at cost control and guessing at what the future holds. Expense management doesn’t have to be this costly. Learn more about the Expensya difference in this overview guide.
Less work for everyone.
Reimagine the expense management process for you and your employees.
See Expensya's intelligent technology and smart design at work
Watch this short product tour video to see how Expensya is making expense management simpler and more streamlined. You'll see the sleek mobile application, the AI-backed OCR+ engine for data capture, and the controlled convenience that can be tailored to your business needs.
“The Expensya solution is both multilingual and intuitive, and adapts to Rimowa’s specific needs, meeting our employee’s expectations on a daily basis!”
Jasmin Merz
Sales Coordinator and Travel Management Officer, Rimowa
No more paper.
Switch to an entirely paperless process that is both secure and compliant with local legislation. Store your digital payment receipts according to legislative standards and legally archive your expenses simplifying your expense management process. Expensya adapts to the legal framework of the countries in which you are located and offers certified storage that complies with the legislation of multiple countries.
More than 6,000 companies worldwide have discovered the benefits of Expensya.
Don’t take it from us! Explore case studies and testimonials to learn how Expensya’s mobile friendly, paperless process has transformed expense management for over 600,000 users world-wide.
Happy customers share their experiences with us.
Rimowa manages real-time expense reports from employees in multiple countries using Expensya's multilingual solution.
OVHcloud saves 80% of its professional expense management time by automating every step in the process.
Crédit Agricole optimizes its expense reports management process across all regional banking networks.
Kerry Logistics' daily routine is drastically transformed through Expensya's OCR+ technology.